Troop Trip and Activity Notification Form

Troop Trip and Activity Notification Form

If you have taken the required Trip and Overnight Planning Training, you are approved to coordinate trips following the council guidelines and Safety Activity Checkpoints. Simply submit this notification form:

One Month Prior to Trip:

Day trip - more than 100 miles from your regular meeting location (except when you reserve a Girl Scouts of Western Ohio property or participate in a staff-led event)
Overnight trip - 1 to 4 nights (more than 100 miles)
High Risk Activity

Six Months Prior to Trip:

Extended trip - 5+ nights
International Trip

Contact your Program and Partnerships Department when planning begins for extended and international trips.

Required for All Trips
Name of Troop Leader

First NameLast Name
Troop Number
Service Unit Name
Service Unit Number
Troop Leader's Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number

Area CodePhone Number
Email
example@example.com
Girl Scout Grade Level(s)
Number of Girl Members Participating
Number of Adult Members Participating
Number of Non-Members Participating
Note: Additional insurance will be required.
Activity / Trip Information
What type of trip is this?
Travel Destination
Start Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
End Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Facility Name
Facility Phone Number

Area CodePhone Number
Facility Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Name of Qualified First Aider
A first aider is an adult volunteer who has taken Girl Scout-approved first-aid and CPR training that includes specific instructions for child CPR.
Certification Type
We will be...

Other
* Denotes an activity that requires a High Risk Activity Form for each girl.
High Risk Activity Form completed for each girl, if needed? (Keep these with you).

Rows	Yes	No
High Risk Activity Form completed for each girl, if needed? (Keep these with you)
Facility's Certificate of Insurance on file at the Girl Scout Center? (Required for all high risk activities. Please attach this form below or have the facility send it to the Cincinnati Girl Scout Center)

Upload Facility's Certificate of Insurance, if needed

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Trip Itinerary
Please list all major activity locations, hotels, etc. Upload the itinerary below if needed, and upload certificates of insurance.
Upload Trip Itinerary

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Upload Trip Budget

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Upload Certificates of Insurance for Troop Activities, if needed

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Transportation
Type of Transportation

Other
* Girl Scouts may not rent vehicles that carry more than 12 passengers, unless contracting through a commercial transportation business who provides professional drivers (e.g. school bus providers).

Please note, 15-passenger vans are not acceptable transportation.
List trip drivers name(s), license number(s), and expiration date(s):
Emergency Contact Information
An emergency contact person is usually the troop leader or another person designated by the troop leader.
Emergency Contact Name

First NameLast Name
Emergency Contact Phone Number

Area CodePhone Number
Emergency Contact Email
example@example.com
An emergency contact person for overnight/extended trips is someone who is not going on the trip and is designated to contact parents/guardians if there is an incident or change in travel plans.
Overnight / Extended Trip Emergency Contact Name

First NameLast Name
Overnight / Extended Trip Emergency Contact Phone Number

Area CodePhone Number
Overnight / Extended Trip Emergency Contact Email
example@example.com
By submitting this form, I acknowledge that as the troop leader, I am responsible for:
- Meeting training requirements.
- Collecting written parent permission, health histories, and medication permission.
- Ensuring all participating adults have completed the volunteer application process and are registered Girl Scout members.
- Ensuring that all participating girls are registered Girl Scout members.
- Following all safety guidelines.
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Troop Trip and Activity Notification Form

Required for All Trips

Activity / Trip Information

Transportation

Emergency Contact Information